Terms and Conditions (HE students)

WLIoT will ensure that the information about our HE programmes (on this website) is accurate. However we may have to update this information after you have made an application or accepted an offer. Possible reasons include:

• Current students’ requests to make changes to our programme 
• Updates to the specification by our awarding organisations 
• Staff changes (affecting the range of expertise in the team) 
• New or amended legislation affecting Higher Education 
• Uxbridge College’s quality review processes 
• Awarding organisations quality review processes 
• Progression arrangements developed with employers / universities 
• Accreditation agreements developed with Professional, Statutory and Regulatory Bodies (PSRBs).

If we make changes to the HE programme information after you have applied or been interviewed we will notify you in writing, as soon as possible, asking for your agreement to make these changes. If you are unable to agree to the changes you may withdraw your application and any fees you have paid to the WLIoT will be refunded in full.

If unavoidable changes to advertised programmes should occur during the summer vacation period (July and August) we will notify you of these changes no later than 1st September.

Once programmes have commenced students will be consulted on any proposed changes to their programme and formal consent to plans requested. Without formal consent from all students, changes will not be made.

The above terms and conditions are subject to factors under the control of the WLIoT and the awarding organisation and may vary in the event of force majeure.

Programme cancellations can only be authorised by the Group Executive Principal or other delegated senior manager. This will only occur when the WLIoT is unable to provide the advertised programme because of major changes (e.g. to staff) or where the number of applicants is insufficient to make the programme viable.

Cancellation before programmes commence

In the event of a course cancellation the WLIoT will write to all applicants and attempt to contact them by telephone to inform them. Decisions to cancel a programme will be made as early as possible to ensure minimum disruption to applicants.

The relevant curriculum team supported by the Careers Team will provide personalised support to applicants to find alternative programmes at the WLIoT or to support applications to other providers. Any fees paid will be refunded in full.

To enable alternative arrangements, no programme will be cancelled due to lack of applicants less than two calendar weeks before the WLIoT HE induction date.

In-year cancellations

If the number of students on a programme falls below a viable minimum during the academic year after the programme has commenced, WLIoT will commit to delivering the full programme, as advertised, for the rest of the academic year with no changes.

If this happens before the final year for a programme that covers multiple years, the WLIoT may revise the plans for subsequent years (for example by combining first and second year groups for some or all units). Students will be consulted on changes to the programme and their formal consent will be requested. Without formal consent from all students, the course may be cancelled at the end of the academic year. The relevant curriculum team, supported by the Careers Team, will provide personalised support to students to find alternative programmes at WLIoT to continue their studies or support with applications to other providers.

In the event that students join a different course at the start of the next academic year, any difference in fees will be absorbed by the WLIoT. 

The above terms and conditions are subject to factors under the control of the WLIoT and the awarding organisation and may vary in the event of force majeure.

The fees quoted on the HE course pages of this website are called ‘tuition’ fees. These cover the core elements of your course – the teaching, the materials you use in lessons, any mandatory trips, fees we have to pay to the awarding organisation (e.g. Pearson) etc. If you are applying for a student loan through Student Finance, this is the maximum loan value available.

Tuition fees quoted are for one year of study. If you are on a two-year course (for example a part-time HNC), the fees for the second year will be the same as they were in the first year. Note that the fees for a one year HNC Diploma and a one year HND Diploma are not guaranteed to be the same.

Some courses have optional trips and the price for these is not included in the tuition fees as they are not mandatory for completion of your qualification. The details and prices of all of these are listed on the HE course pages. If you wish to participate in these trips, the fee must be paid in advance of the bookings being made. Please click here to read our Fees Policy.

Tuition fees for the following academic year may be updated throughout the year to reflect any changes made to the programme (for example to reflect increased costs of different units, or of a different mandatory trip). Any change will be limited to a maximum 5% increase and fees will not change after 1st July.

If fees are changed after you have applied or accepted an offer of a place we will notify you in writing, as soon as possible, asking for your agreement to make these changes. If you are unable to agree to the changes you may withdraw your application and any fees you have paid to the WLIoT will be refunded in full.

All students are expected to pay their fees in full, or to make arrangements for them to be paid by sponsors, employers or the Student Loans Company at or before enrolment.

This Policy should be read in conjunction with the HRUC’s Credit Control Policy.

Fees are payable on or before enrolment or (for courses running over more than one year) at the start of each academic year. The following payment methods are accepted (this list is not exhaustive):

• Cash
• Bankers draft
• Bank transfer
• Cheques backed by a bankers card or supported by proof of the name and address of the student
• and payer
• Some major credit or debit cards (details are available from the HRUC’s Finance office)
• All fees must be paid in sterling and any bank or currency charges must be borne by the student.

HE learners who are eligible for a student loan should ensure they have a Loan Confirmation letter upon enrolment. Applications to the Student Loans Company should be made in good time, to ensure that arrangements are in place for the start of the term.

Where loan applications are made or Student Loan Company’s applications have been finalised late, students will be asked to pay the outstanding fees in full the Monday following October half term. 

This will then ensure a secured place on the course. Any payments made will be refunded if the loan application is accepted. Failure to pay could mean withdrawal from the course and students without confirmed loan applications, should contact the finance department at the earliest possible opportunity.

Should a HE learner withdraw learner part way through their course they will be responsible for the fees for the entire term to the following proportions:

• Term 1- 40% 
• Term 2 - 80% 
• Term 3 - 100%

So for example a HE learner who withdraws in January would be responsible for 80% of their fees.

Please note if you are taking out a loan it will not cover these fees.

The WLIoT welcomes students with disabilities and/or learning difficulties.

Students may be able to get support with their studies if they have a:

• Long-term health condition
• Mental health condition
• Specific learning difficulty, e.g. dyslexia, dyspraxia.

You must meet the definition of disability under the Equality Act 2010.

To get this support you must apply for, and be granted, Disabled Students Allowance (DSA). DSA is a grant that covers the additional study-related costs that you will incur because of your disability or specific learning difficulty. DSA is not means tested and doesn’t have to be repaid.

Applications for DSA can take several weeks so you should apply as soon as you are offered a place at the WLIoT. However you can apply for DSA even after you start your course.

You can get information about DSA and an application form from the DSA website. If you are granted DSA you will receive a Notification of Entitlement, stating the support that will be paid for. DSA may help with the costs of:

• Specialist equipment, e.g. a computer if you need one because of your disability 
• Non-medical helpers, e.g. Note Taker, Communication Support Worker, Proof Reader 
• Extra travel because of your disability 
• 1:1 specialist study skills support 
• Other disability-related costs of studying.

For further information please contact the Learning Support Team on: 01895 853308/853415.

By joining WLIoT, you commit to becoming part of a dynamic and empowering community dedicated to helping you achieve your best self. Together, we will create a culture of excellence, growth, and transformation while making a positive impact on the world

Commit to attendance and effort:

• Attend all lessons, work placements, and English/Maths sessions as required. Work consistently towards excellence.

Embrace growth and resilience:

• View challenges as opportunities and persevere through setbacks with determination.

Lead with integrity:

• Act with compassion and honesty, using your strengths to inspire others.

Advocate for equity and inclusion:

• Promote justice and amplify marginalised voices within and beyond the campus.

Strive for excellence:

• Set high academic and personal standards, seeking out opportunities for growth.

Foster collaboration and empathy:

• Work together with peers and staff, showing understanding and teamwork.

Follow WLIoT rules:

• Abide by the WLIoT code of conduct, including appropriate use of phones and designated smoking areas.

Show belonging:

• Wear your lanyard visibly, remove hats/hoods indoors, and dress appropriately.

Respect others:

• Be kind, seek consent before recording, and value the dignity of all members of the WLIoT community.

Behaviour matters:

• Avoid bullying, harassment, and inappropriate conduct in all settings, including travel to and from the WLIoT.

Prioritise health and safety:

• Act responsibly to protect the well-being of yourself and others.

As an enrolled student you will have access to HRUC IT facilities including:

• Microsoft Teams
• Microsoft Apps Account
• HRUC email account. 

These systems must be used according to HRUC policies on E-Safety, use of software and use of IT.

Assignment briefs will have a deadline for submission of the work and you must submit all of your assignments by the submission dates given. Failure to do so will affect your grades and possibly your completion of the qualification.

If you are unable to meet a deadline due to accident, illness or severe emotional or mental stress, you should complete an extenuating circumstances application form. This should be submitted with supporting evidence as detailed in the HRUC Student Submission of Internally Assessed Work Policy.

If you submit an assignment after the deadline without an agreed extension or an accepted extenuating circumstances claim, it will still be marked but:

• Late work does not have to be marked and returned within three weeks and may not be marked until the next planned assessment window
• Feedback on late work may also be reduced
• No re-submission is permitted i.e. there is no opportunity to improve the work – so if you don’t achieve a Pass or better you have failed the unit and possibly the whole course
• You may not be able to achieve Merit and Distinction grades (for example where they are awarded for completing work in a professional manner).

If you fail an assignment you get one chance to do it again – but only if the original was submitted on time.

The unit grades you achieve on your course are provisional and are only confirmed at an Assessment Board that takes place soon after the course ends. If at this time you have any incomplete units or units where you have not achieved at least a Pass grade, then the Board may not permit you to complete your qualification or to progress on to your next year.

Some programmes may also have interim assessment boards to confirm achievement during the academic year - for example at the end of a semester. If you have not completed all of the work or passed all of the units due by the interim assessment board, then you may not be permitted to continue on the programme.

Academic malpractice covers all forms of cheating in assessment, including:

• Directly copying or paraphrasing the work of others and presenting it as your own (plagiarism)
• Getting someone else, using AI essay writing software or writing assistants to produce all or part of your work
• Working with other students to produce work and submitting it as your own individual work
• Copying another student’s work with or without permission
• Knowingly allowing a student to copy your work
• Resubmitting previously graded work
• Using forbidden notes or books in producing work or tests
• Presenting work downloaded from the internet/online sources as your own · Fabrication of results (including experiments, research, interviews, observations)
• Deliberate destruction of another student’s work
• Giving your work to another student so that they can copy from it.

You will sign to confirm that all work you have submitted is your own, so it is important that you ask your tutor if you are unclear about what is meant by academic malpractice.

Anyone caught cheating will face penalties as described in the HRUC's Academic Malpractice and Maladministration Policy. Possible penalties include disqualification from units or even the entire qualification. Academic malpractice is reported to the Awarding Body (eg Pearson) who may take further action against you as it can be considered a criminal act.

The WLIoT will use software to check for plagiarism or use of AI in assignments.